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Staffing margin audit
Upload your pay and bill export. See every assignment under your target margin, by client and recruiter. Nothing is uploaded.
- No upload
- 2026 burden by state
- No sign-up
- Updated November 2, 2026
Add your export
Your pay and bill data stays on your computer. We never see it.
Any list with a pay rate and a bill rate per row works: placements, assignments, timesheets or a payroll register.
Confirm your columns
Set your target and burden
Use your own numbers where you have them.
Your margin report
How the margin audit works
Add your export
Any list with a pay rate and a bill rate per row works: placements, assignments, timesheets or a payroll register.
Confirm the columns
We match your columns and you check them. Then set your target margin and burden.
See the gaps
Every row under target, by client, recruiter and state, with the gap to your target in dollars.
Fixing old rates is one way to move margin. New work is the other.
Use the tool as much as you like. When you want better-priced job orders coming in, that’s what Wavaron runs.
- Your own book, in your browser
- By client, recruiter and state
- CSV and saved report
- We scan the employers in your niche and city, including ones our free tools can’t read
- 3 companies worth calling this week, who decides, and why now
- On a 30-minute strategy call. You keep the list either way
- Your whole market watched every week
- The decision-maker and approval route found for every opportunity
- Your ATS candidates matched to each role
- Approved outreach from domains in your firm’s name, replies routed to your recruiters
- First play live in 30 days, or your first month is free
Why margin slips without anyone deciding it
Pay rates move, burden changes each year, and VMS fees come out of the bill. A contract priced well two years ago can drift below target with nobody noticing. Looking at one blended number hides it. Looking at every row by client and recruiter shows you where to act.
How to read the gap
The gap is the extra gross profit a row would carry at your target. It isn’t a loss, and it isn’t a recommendation to change any client’s rate. Some low-margin work is worth keeping for strategic reasons. The report shows you where to look, and you decide.
Check the privacy yourself
Wait until the page says it’s ready. Turn off Wi-Fi. Open your export and run the report. It still works, because the whole tool runs on your computer. Column choices are remembered in this browser, but never a value from your file.
What it does not do
- Replace your books. It’s an estimate from your export, not your P&L.
- Know your assigned SUTA or workers’ comp rates. Enter them for a closer number.
- Compare you with other firms. It holds no benchmarks.
- Tell you what to bill a client.
Staffing margin audit FAQ
Is my pay and bill data uploaded?
No. Your file opens inside your browser and never reaches Wavaron. Once the page says it’s ready, you can turn off Wi-Fi and it keeps working. Closing the tab clears it.
What file do I need?
A CSV or Excel export with a pay rate and a bill rate on each row. Hours, client, recruiter and state make the report more useful. If you have a markup column and no bill rate, it can work from that.
How is gross margin calculated?
Gross profit is billed minus wages, payroll burden and VMS fees. Margin is gross profit divided by billed. Overtime is paid and billed at 1.5.
Where do the burden rates come from?
From our bill rate calculator: 2026 federal figures and state starting points, checked October 25, 2026. Enter your assigned SUTA and workers’ comp rates for a closer number, or use one burden percent for everything.
What margin should I target?
That’s your call, and it varies by niche, contract type and client. Set your own target and the report follows it.
Does this replace my accounting system?
No. It’s an estimate from your export, not your P&L. Use it to find what to look at, then confirm in your own books.